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CalendlyHubSpot

How to import Calendly into HubSpot

8 of the 8 columns in a Calendly export, mapped into 5 HubSpot fields under HubSpot's own names.

Download the Excel templateUse this template free

Free · 19 KB · Excel 365 or Google Sheets

Check your Calendly export first

Built on Calendly’s export columnsChecked against HubSpot’s import rulesUpdated October 3, 2026

One Calendly row, through the templatecopied as it ischanged on the way1explained below
  • Invitee First Name to First NameSarah
  • Invitee Last Name to Last NamePentland
  • Invitee Email to Emaillowercasedsarah.pentland@example.com
  • Text Reminder Number to Phone Number+44 7700 900286
  • Event Type Name, Start Date & Time, Response 1, Invitee Time Zone to Notes1joined, with labelsBooked: 30 Minute Demo | Meeting time: 2026-09-08 14:00 | Looking to clean our CRM imports | Time zone: Europe/London

Where Calendly and HubSpot don’t line up

1

Four columns kept in Notes

This template gives Event Type Name, Start Date & Time, Response 1 and Invitee Time Zone no HubSpot field of their own. A HubSpot contact has no Notes field: imported with contacts and notes together, the text becomes a note on the contact.

The template writes them into Notes, each with its label, and leaves empty ones out.

CalendlyEvent Type Name 30 Minute Demo
Start Date & Time 2026-09-08 14:00
Response 1 Looking to clean our CRM imports
HubSpotBooked: 30 Minute Demo | Meeting time: 2026-09-08 14:00 | Looking to clean our CRM imports | Time zone: Europe/London

Check your Calendly export before you import it

Looks for the 8 columns this template reads, and what HubSpot would skip.

Drop your Calendly CSV here

Runs in your browser. Nothing is uploaded, and results are counts only.

Calendly to HubSpot in three steps

Step 1Export from Calendly
  1. Go to the Calendar page.
  2. Use Filter to narrow by date, team member or event type.
  3. Select Export in the top right corner.
  4. The CSV downloads, or arrives by email for a large export.

Calendly lists export on its paid plans; the Free plan is not among them.

Calendly: Tracking and reporting
Step 2Paste into the template
  1. Paste the export at A1 of Paste Calendly export here.
  2. Start here checks all 8 columns were found.
  3. Save HubSpot Contacts import as a CSV.

Works in Excel for Microsoft 365 and Google Sheets. Excel 2019 and older, Apple Numbers and LibreOffice can't run the formulas this file uses.

Just the 5 headers as a CSV

Step 3Import into HubSpot
  1. On the Contacts page, click Add contacts in the top right and choose Import, or go to Data Management, then Data Integration.
  2. Click Import data, choose the advanced import for all objects, select Contacts and Notes and click Next.
  3. Upload your file, keep Create and update contacts as the import type, and click Next.
  4. Check the column mapping. Email is the unique identifier, and the Notes column goes to Note body. Click Next.
  5. Name the import, check the consent box and click Finish import.
HubSpot's importer, screen by screen

Operelio, with the same template

Fixes the capitals in names, formats phone numbers, removes duplicate and blank rows, which the Excel file leaves to you. On every plan. Email verification, a check against your HubSpot records and dropdowns, and the push, from Starter.

Use this template in Operelio

Questions

Where does Calendly's export fill Email, which HubSpot requires?

Email comes from Calendly's Invitee Email column, lowercased. The checker above counts the rows with Email blank.

Where do Event Type Name, Start Date & Time and the other columns go?

Into one note on each contact, labeled like "Booked: 30 Minute Demo | Meeting time: 2026-09-08 14:00 | Looking to clean our CRM imports | Time zone: Europe/London". Importing the same contacts again adds a second note.

Does this include canceled meetings?

The default Calendly export includes scheduled events only and excludes canceled bookings unless you specifically filter for them.

Duplicates and undoing an import: HubSpot import questions.

Try this template free

Upload your Calendly export and download a file HubSpot can import. No credit card needed. The push into HubSpot is from Starter.

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