Operelio
Apollo.iomonday CRM

How to import Apollo.io into monday.com

10 of the 38 columns in an Apollo.io export, mapped into 5 monday CRM fields under monday CRM's own names.

Download the Excel templateUse this template free

Free · 18 KB · Excel 365 or Google Sheets

Check your Apollo.io export first

Built on Apollo.io’s export columnsChecked against monday CRM’s import rulesUpdated October 8, 2026

One Apollo.io row, through the templatecopied as it ischanged on the way1explained below
  • First Name, Last Name to Name1joinedWei Chen
  • Email to Emaillowercasedwei.chen@ironwood.example.com
  • Mobile Phone, Work Direct Phone, Corporate Phone, Other Phone to Phone2first with a value+1 503-555-0107
  • Company Name, Company to Company3first with a valueIronwood Timber
  • Title to NotesVP of People
Not imported: Email Status, Seniority, Departments, Person Linkedin Url, Home Phone, City and 22 more. The template leaves these out; map any to a custom field in Operelio.

Where Apollo.io and monday CRM don’t line up

1

First Name and Last Name become one Name

Apollo.io keeps First Name and Last Name apart, and monday CRM has one Name field.

The template joins them, leaving out any that are empty.

Apollo.ioFirst Name Wei
Last Name Chen
monday CRMWei Chen
2

Four phone columns, one phone field

Apollo.io splits numbers across Mobile Phone, Work Direct Phone, Corporate Phone and Other Phone.

The template Phone takes the first of Mobile Phone, Work Direct Phone, Corporate Phone and Other Phone that has a value.

Apollo.ioMobile Phone +1 503-555-0107
Work Direct Phone empty
Corporate Phone +1 503-555-0166
Other Phone +1 503-555-0165
monday CRM+1 503-555-0107
3

Two Apollo.io columns, one Company

Apollo.io can fill Company Name and Company, and monday CRM has one Company.

The template takes the first of Company Name or Company that has a value.

Apollo.ioCompany Name Ironwood Timber
Company empty
monday CRMIronwood Timber

Check your Apollo.io export before you import it

Looks for the 10 columns this template reads, and what monday CRM would skip.

Drop your Apollo.io CSV here

Runs in your browser. Nothing is uploaded, and results are counts only.

Apollo.io to monday CRM in three steps

Step 1Export from Apollo.io
  1. In Apollo, go to Search, then People, and apply your filters or open a saved list.
  2. Check the contacts you want, or use bulk selection at the top, then click Export.
  3. Choose whether to include all contacts or only those with verified emails.
  4. Optionally click Edit export CSV settings to change the fields.
  5. Click Export records, then Download when the file is ready.

Exporting saved contacts may use export credits, depending on your Apollo plan.

Contacts you have already exported, and contacts without verified emails, do not use credits.

Apollo: Export contacts to a CSV
Step 2Paste into the template
  1. Paste the export at A1 of Paste Apollo.io export here.
  2. Start here checks all 10 columns were found.
  3. Save monday CRM Contacts import as a CSV.

Works in Excel for Microsoft 365 and Google Sheets. Excel 2019 and older, Apple Numbers and LibreOffice can't run the formulas this file uses.

Just the 5 headers as a CSV

Step 3Import into monday CRM
  1. Open the Contacts board, open the New contact dropdown and select Import contacts.
  2. Browse to your file or drag it in.
  3. Choose the group to add the items to.
  4. Match each file column to a board column or a new column, or skip it.
  5. Set the duplicate behavior (add as new, skip or update) and click Import Now.
Monday CRM's Excel and CSV import, screen by screen

Operelio, with the same template

Fixes the capitals in names, formats phone numbers, removes duplicate and blank rows, which the Excel file leaves to you. On every plan. Email verification from Starter.

Use this template in Operelio

Questions

Where does Apollo.io's Title column go in monday CRM?

To Notes on the contact.

Why do some rows have email_not_unlocked@domain.com instead of a real email?

That's the placeholder Apollo writes for a contact whose email you haven't revealed. Every locked row carries the same address, so none of them can be emailed. Filter those rows out, reveal the contacts in Apollo first, or choose to export only contacts with verified emails.

Duplicates and undoing an import: monday CRM import questions.

How this page was checked

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Upload your Apollo.io export and download a file monday CRM can import. No credit card needed.

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